Minutes of the City Council of Garretson for Sept. 11, 2023
City of Garretson
September 11th, 2023
The City Council of the City of Garretson, Minnehaha County, South Dakota met in regular session on Monday, September 11th, 2023, at 6:30 p.m. at Garretson American Legion with Mayor Beaner presiding.
6:30 P.M. Mayor Beaner called the regular meeting to order with the Pledge of Allegiance.
ROLL CALL: Greg Beaner – Mayor
Greg Franka – Ward I
William Hoskins – Ward I
Dave Bonte – Ward II – Absent
Tom Godbey – Ward II
Jackie Rotert – Ward III
Bruce Brown -- Ward III
OTHERS IN ATTENDANCE: Paetyn Dreckman, Jessica Fueston, Ryan Nussbaum, JR Hofer, Jordan Doane, Sonya Swanson, Doug Winstead, Carrie Moritz via zoom, Kelli Schleuter, Leroy Austin, Laurie Bennett, Adam Zishka, Dan Bly, Sean Hegyi
CONSENT AGENDA APPROVAL:
- Agenda – 9-11-2023 Regular Meeting
- Claims Approved Dated 9-11-2023
- Minutes Regular Meeting 8-14-2023
Hoskins motioned to amend the agenda to add Metro Water Tower Contract to New Business and Brown seconded the motion. 5 ayes 0 nays 1 absent. Motion passed.
Council member Hoskins made a motion to consent to the calendar agenda, Franka 2nd. 5 ayes, 0 nays, 1 absent. Motion passed.
| MONTHLY REPORT OF VOUCHERS PROCESSED | |||
FOR THE SEPTEMBER 11, 2023, REGULAR MEETING
| AFLAC | AFLAC PRE-TAX | $135.00 |
| SD RETIREMENT SVCS | Retirement | $5,930.93 |
| PITNEY BOWES | Postage Printer Ink | $424.98 |
| GARRETSON FOOD CENTER | Shop Supplies | $43.90 |
| BADGER METER, INC. | Utility Meter Services | $186.92 |
| DANIELSON, LINDA | Cleaning Services | $150.00 |
| FIRST BANK & TRUST | Bank Fees | $7.00 |
| QUILL CORPORATION | Office Supplies | $170.98 |
| CITY OF CROOKS | Corrected Dekatherms | $520.29 |
| DELTA DENTAL | Dental Insurance | $1,202.76 |
| VERIZON WIRELESS | Phone Lines/Surfaces | $387.53 |
| LACEYS RENTALS | Portable Restrooms | $1,120.00 |
| XCEL | City Hall | $939.87 |
| GAS TRAINING SPECIALTIES | PUC Review | $1,588.47 |
| PURCHASE POWER | Postage | $301.50 |
| GARBAGE-N-MORE | Extra Pickup | $125.00 |
| SD MUNICIPAL LEAGUE | Conference Fee | $375.00 |
| CITY OF HUMBOLDT | Vac Trailer-Garretson half | $33,369.33 |
| OAKRIDGE NURSERY | Trees-PR Grant | $923.72 |
| BRANDON ACE HARDWARE | Chainsaw | $615.87 |
| MENARDS - EAST | Sidewalk Repair Equipment | $178.61 |
| AVESIS | Vision Insurance | $56.88 |
| PERFORMANCE PRESS | CO Door Hangers | $161.86 |
| METERING & TECHNOLOGY SOLUTIONS | Utility Meter Parts | $443.29 |
| DENR | DANR Fees | $500.00 |
| INFRASTRUCTURE DESIGN GROUP | 5th Street Bridge | $13,726.33 |
| ALTERNATIVE HR, LLC | HR Services | $271.25 |
| DIRECT TECHNOLOGIES | IT Services | $1,020.66 |
| HEALTH POOL OF SD | Health Insurance | $7,281.79 |
| PERFERRED PRINTING | Envelopes | $87.88 |
| SIOUX VALLEY ENERGY | Dump Site Electric | $56.03 |
| EFTPS/IRS (FED/FICA TAXES | FED/FICA TAX | $3,351.34 |
| SD DEPT OF HEALTH | Water Testing Fees | $30.00 |
| FIRST BANK & TRUST CC | Boom Truck Rental | $2,087.22 |
| REKSTAD, BRUCE | Campground Supervisor | $4,333.34 |
| QUALITY PRINTING | Park Advertising | $138.03 |
| INTER. LEAGUE OF CITIES | Membership | $475.00 |
| CLAIMS TOTAL | $82,718.56 | |
| GENERAL FUND | $35,214.44 | |
| SECOND SALES TAX FUND | $13,217.83 | |
| WATER DEPT FUND | $8,220.20 | |
| SEWER DEPT FUND | $13,629.32 | |
| NATURAL GAS FUND | $12,436.77 |
Public Comments: Bly spoke on purchasing a garage and having it moved into town and placed in his backyard next to his current garage. He was advised of the 30% rule and has worked with city staff to find lot lines. The council stated it would not be a problem so long as he meets city codes.
Committee Reports
- Natural Gas Reports - Swanson presented gas prices at $.99 per ccf. No discussion. Council member Hoskins motioned to approve Natural Gas prices as presented, Brown 2nd. 5 ayes, 0 nays, 1 absent. Motion passed.
- Finance – Dreckman presented balances for all city finances and audit for 2020 and 2021 is complete. Will be setting date to review with auditors.
- Streets/Maintenance – Nussbaum advised 4th street bids will begin end of 2023/start of 2024 per funding requests. Engineers are looking into lower water pressure on Elvira.
- Parks/Pool - Fueston looking into software for all parks/pool activities. Schleuter requested permission on behalf of the parks board to hold fall decorating contest on Main Avenue light poles and in Split Rock Park. Godbey motioned to allow for decorating of poles and in Split Rock Park and a second from Franka. 5 ayes, 0 nays, 1 absent. Motion passed.
- Minnehaha County Sheriff – Zishka gave a report on sheriff activity and communication with city officials. Beaner advised to let Dreckman know of issues in town, and she will advise Zishka.
Ordinances & Resolutions
- Ordinance NO. 691-2024 Appropriations – Dreckman presented appropriations for 2024 for a second reading. Rotert motioned to approve ordinance as presented and Brown seconded. Roll call vote as Hoskins aye, Brown aye, Rotert aye, Godbey aye, Bonte absent, Franka aye. 5 Ayes 0 Nays 1 Absent. Motion passed.
ORDINANCE NO.691
AN ORDINANCE ADOPTING THE 2024 APPROPRIATIONS ORDINANCE FOR THE CITY OF GARRETSON, SOUTH DAKOTA
BE IT ORDAINED by the Governing Body of the City of Garretson that the following sums are appropriated to meet the obligations of the municipality.
| ESTIMATED | |||
| REVENUE | |||
| 2024 | |||
| UNASSIGNED FUND BALANCE | |||
| GENERAL PROPERTY TAX | $445,640.00 | ||
| SALES TAX | $290,000.00 | ||
| LICENSES & PERMITS | $ 9,000.00 | ||
| FEDERAL GRANTS | $- | ||
| STATE GRANTS | $- | ||
| BANK FRANCHISE TAX | $17,000.00 | ||
| PRORATE | $1,200.00 | ||
| LIQUOR TAX REVERSION | $10,000.00 | ||
| 5% MOTOR VEHICLE LICENSE | $12,000.00 | ||
| LOCAL GOVT. HWY & BRIDGE | $18,000.00 | ||
| COUNTY WHEEL TAX | $2,300.00 | ||
| OTHER REVENUES | $- | ||
| GENERAL GOVERNMENT | $- | ||
| PUBLIC SAFTEY | $- | ||
| HIGHWAYS & STREETS | $- | ||
| SANITATION | $6,000.00 | ||
| HEALTH | $- | ||
| CULTURE & RECREATION | $61,800.00 | ||
| FINES & FORFIETS | $300.00 | ||
| INTEREST EARNED | $6,000.00 | ||
| MISC. REVENUE | $55,300.00 | ||
| OTHER SOURCES | $- | ||
| TOTAL ALL GENERAL SOURCES | $934,540.00 | ||
| BUDGET | |||
| EXPENDITURES | |||
| 2024 | |||
| 410 | GENERAL GOVERNMENT | ||
| ORDINANCES, RESOLUTIONS, PROCEEDINGS | |||
| PUBLISHING | $5,700.00 | ||
| $5,700.00 | |||
| CONTINGENCY FUND | $5,000.00 | ||
| $5,000.00 | |||
| MAYOR & COUNCIL | |||
| SALARIES | $15,000.00 | ||
| FICA | $1,150.00 | ||
| SERVICES & FEES | $3,500.00 | ||
| OTHER | $1,000.00 | ||
| $20,650.00 | |||
| ELECTION FUND | |||
| SERVICES & FEES | $800.00 | ||
| SUPPLIES | $250.00 | ||
| $1,050.00 | |||
| ATTORNEY | |||
| LEGAL FEES | $12,000.00 | ||
| $12,000.00 | |||
| FINANCE OFFICE FUND | |||
| SALARIES | $36,350.00 | ||
| FICA | $2,785.00 | ||
| RETIREMENT | $2,200.00 | ||
| WORKERS COMPENSATION | $- | ||
| UNEMPLOYMENT | $- | ||
| HEALTH INSURANCE | $280.00 | ||
| SERVICES & FEES | $14,000.00 | ||
| REPAIRS & MAINTENANCE | $500.00 | ||
| SUPPLIES & MATERIALS | $2,500.00 | ||
| TRAVEL/CONTINUING ED | $6,000.00 | ||
| OTHER | $500.00 | ||
| MACHINERY & EQUIPMENT | $500.00 | ||
| COMPUTER SOFTWARE | $6,000.00 | ||
| $71,615.00 | |||
| INSURANCE | |||
| GENERAL INSURANCE | $60,000.00 | ||
| $60,000.00 | |||
| GENERAL GOVERNMENT BUILDINGS | |||
| SALARIES | $28,615.00 | ||
| FICA | $2,190.00 | ||
| RETIREMENT | $- | ||
| WORKERS COMPENSATION | $- | ||
| HEALTH INSURANCE | $- | ||
| UNEMPLYMENT | $210.00 | ||
| SERVICES & FEES | $7,800.00 | ||
| RENTALS | $500.00 | ||
| REPAIRS & MAINTENANCE | $5,000.00 | ||
| SUPPLIES & MATERIALS | $6,500.00 | ||
| TRAVEL/CONTINUING ED | $500.00 | ||
| UTILITIES | $7,500.00 | ||
| OTHER | $- | ||
| BUILDINGS | $6,550.00 | ||
| MACHINERY & EQUIPMENT | $3,000.00 | ||
| $68,365.00 | |||
| ENGINEERING FUND | |||
| SERVICES & FEES | $70,000.00 | ||
| $70,000.00 | |||
| GENERAL GOVERNMENT TOTAL: | $314,380.00 | ||
| 420 | PUBLIC SAFETY | ||
| POLICE | |||
| SERVICES & FEES | $93,810.00 | ||
| $93,810.00 | |||
| FIRE | |||
| UTILITIES | $200.00 | ||
| MACHINARY & EQUIPMENT | $- | ||
| GRANTS TO OTHER ENTITIES | $40,000.00 | ||
| $40,200.00 | |||
| PROTECTIVE INSPECTION | |||
| SALARIES | $26,000.00 | ||
| FICA | $1,990.00 | ||
| UNEMPLOYMENY | $200.00 | ||
| SERVICES & FEES | $2,000.00 | ||
| SUPPLIES & MATERIALS | $500.00 | ||
| $30,690.00 | |||
| PUBLIC SAFETY TOTAL: | $164,700.00 | ||
| 430 | PUBLIC WORKS | ||
| HIGHWAYS, STREETS, ROADWAYS | |||
| SALARIES | $44,150.00 | ||
| FICA | $3,380.00 | ||
| RETIREMENT | $- | ||
| WORKERS COMPENSATION | $- | ||
| HEALTH INSURANCE | $- | ||
| UNEMPLOYMENT | $320.00 | ||
| SERVICES & FEES | $4,000.00 | ||
| REPAIRS & MAINTENANCE | $3,000.00 | ||
| SUPPLIES & MATERIALS | $6,000.00 | ||
| TRAVEL/CONTINUING ED | $- | ||
| UTILITY SERVICES | $- | ||
| OTHER | $1,000.00 | ||
| BUILDING IMPROVEMENTS | $6,550.00 | ||
| IMPROVMENTS OTHER THAN BUILDINGS | $- | ||
| MACHINERY & EQUIPMENT | $1,000.00 | ||
| $69,400.00 | |||
| Street Lighting | |||
| UTILITIES | $30,000.00 | ||
| IMPROVEMENTS OTHER THAN BUILDINGS | $- | ||
| $30,000.00 | |||
| Snow Removal | |||
| SALARIES | $11,500.00 | ||
| FICA | $880.00 | ||
| RETIREMENT | $- | ||
| HEALTH INSURANCE | $- | ||
| UNEMPLOYMENT | $85.00 | ||
| SERVICES & FEES | $1,500.00 | ||
| REPAIRS & MAINTENANCE | $6,000.00 | ||
| SUPPLIES & MATERIALS | $11,000.00 | ||
| OTHER | $- | ||
| BUILDING IMPROVEMENTS | $6,550.00 | ||
| MACHINERY & EQUIPMENT | $10,000.00 | ||
| $47,515.00 | |||
| RUBBLE DISPOSAL | |||
| SERVICES & FEES | $1,500.00 | ||
| SUPPLIES & MATERIALS | $1,000.00 | ||
| UTILITY SERVICES | $680.00 | ||
| OTHER | $- | ||
| $3,180.00 | |||
| PUBLIC WORKS TOTAL: | $150,095.00 | ||
| 440 | HEALTH & WELFARE | ||
| HEALTH | |||
| SERVICES & FEES | $- | ||
| REPAIRS & MAINTENANCE | $- | ||
| $- | |||
| ANIMAL CONTROL | |||
| SERVICES & FEES | $3,000.00 | ||
| $3,000.00 | |||
| AMBULANCE SERVICES | |||
| GRANTS TO OTHER ENTITIES | $40,000.00 | ||
| $40,000.00 | |||
| HEALTH & WELFARE TOTAL: | $43,000.00 | ||
| 450 | CULTURE & RECREATION | ||
| CULTURE & RECREATION ADMIN | |||
| SERVICES & FEES | $- | ||
| GRANTS TO OTHER ENTITIES | $- | ||
| $- | |||
| SWIMMING POOL | |||
| SALARIES | $36,000.00 | ||
| FICA | $2,755.00 | ||
| WORKERS COMPENSATION | $- | ||
| HEALTH INSURNACE | $- | ||
| UNEMPLOYMENT | $260.00 | ||
| SERVICES & FEES | $4,000.00 | ||
| REPAIRS & MAINTENANCE | $1,000.00 | ||
| SUPPLIES & MATERIALS | $10,000.00 | ||
| OTHER RESALE MATERIALS | $4,000.00 | ||
| OTHER | $- | ||
| UTILITY SERVICES | $4,200.00 | ||
| BUILDING IMPROVEMENTS | $5,000.00 | ||
| IMPROVEMENTS OTHER THAN BUILDINGS | $2,000.00 | ||
| GRANTS TO OTHER ENTITIES | $- | ||
| $69,215.00 | |||
| PARKS | |||
| SALARIES | $68,150.00 | ||
| FICA | $5,220.00 | ||
| RETIREMENT | $- | ||
| HEALTH INSURANCE | $- | ||
| UNEMPLOYMENT | $500.00 | ||
| SERVICE & FEES | $20,000.00 | ||
| RENTALS | $5,000.00 | ||
| REPAIRS & MAINTENANCE | $14,000.00 | ||
| SUPPLIES & MATERIALS | $8,000.00 | ||
| TRAVEL & CONFERENCE | $200.00 | ||
| OTHER RESALE MATERIALS | $5,000.00 | ||
| UTILITY SERVICES | $4,000.00 | ||
| OTHER | $500.00 | ||
| LAND | $- | ||
| BUILDING IMPROVEMENTS | $6,550.00 | ||
| IMPROVEMENTS OTHER THAN BUILDINGS | $5,000.00 | ||
| MACHINERY & EQUIPMENT | $5,000.00 | ||
| GRANTS TO OTHER ENTITIES | $10,000.00 | ||
| $157,120.00 | |||
| LIBRARY | |||
| REPAIRS & MAINTENANCE | $2,500.00 | ||
| UTILITY SERVICES | $1,430.00 | ||
| OTHER | $- | ||
| BUILDING IMPROVEMENTS | $- | ||
| $3,930.00 | |||
| MUSEUM | |||
| GRANTS TO OTHER ENTITIES | $1,000.00 | ||
| $1,000.00 | |||
| ECONOMIC DEVELOPMENT | |||
| SERVICES & FEES | $6,000.00 | ||
| SUPPLIES & MATERIALS | $- | ||
| TRAVEL & CONFERENCE | $800.00 | ||
| GRANTS TO OTHER ENTITIES | $- | ||
| $6,800.00 | |||
| PROMOTION OF THE CITY | |||
| SERVICES & FEES | $- | ||
| $- | |||
| CULTURE & RECREATION TOTAL: | $238,065.00 | ||
| DEBT SERVICE | |||
| PRINCIPAL | $17,500.00 | ||
| INTEREST | $6,800.00 | ||
| OTHER | $- | ||
| $24,300.00 | |||
| CAPITAL OUTLAY ACCUMULATIONS | $120,000.00 | ||
| COMMITTED TO CAPITAL REPLACEMENT | |||
| TOTAL EXPENDITURES: | $ 934,540.00 | ||
| ESTIMATED | |||
| REVENUE | |||
| 2024 | |||
| WATER REVENUE | |||
| METERED & FLAT RATE SALES | $275,000.00 | ||
| STATE GRANT | $- | ||
| WATER NON-OPERATING | $- | ||
| SALE OF WATER SUPP/MAT | $- | ||
| TOTAL WATER: | $275,000.00 | ||
| BUDGET | |||
| EXPENDITURES | |||
| 2024 | |||
| WATER EXPENDITURES | |||
| RURAL WATER PROJECT | |||
| SERVICES & FEES | $ - | ||
| IMPROVEMENTS | $- | ||
| $- | |||
| WATER - SOURCE OF SUPPLY | |||
| REPAIRS & MAINTENANCE | $- | ||
| WATER PURCHASED | $90,000.00 | ||
| UTILITY SERVICES | $1,000.00 | ||
| IMPROVEMENTS | $1,000.00 | ||
| MACHINERY & EQUIPMENT | |||
| $92,000.00 | |||
| WATER DISTRIBUTION | |||
| SERVICES & FEES | $1,000.00 | ||
| REPAIRS & MAINTENANCE | $1,000.00 | ||
| SUPPLIES & MATERIALS | $1,000.00 | ||
| IMPROVEMENTS | $1,000.00 | ||
| MACHINERY & EQUIPMENT | $- | ||
| $4,000.00 | |||
| WATER ADMINISTRATION & GENERAL | |||
| SALARIES | $34,000.00 | ||
| FICA | $2,530.00 | ||
| RETIRMENT | $- | ||
| WORKERS COMPENSATION | $313.00 | ||
| HEALTH INSURANCE | $4,850.00 | ||
| UNEMPLOYMENT | $500.00 | ||
| SERVICES & FEES | $15,000.00 | ||
| REPAIRS & MAINTENANCE | $2,000.00 | ||
| SUPPLIES & MATERIALS | $3,200.00 | ||
| TRAVEL/CONFERENCES/ED | $127.00 | ||
| UTILITY SERVICES | $5,000.00 | ||
| OTHER | $- | ||
| BUILDING IMPROVEMENT | $- | ||
| MACHINERY & EQUIPMENT | $1,000.00 | ||
| COMPUTER SOFTWARE | $- | ||
| DEPRECATION | $- | ||
| $68,520.00 | |||
| DEBT SERVICES | |||
| PRINCIPAL | $66,350.00 | ||
| INTEREST | $44,130.00 | ||
| $110,480.00 | |||
| OPERATING TRANSFERS OUT | |||
| OTHER | $- | ||
| TOTAL WATER EXPENDITURES: | $275,000.00 | ||
| ESTIMATED | |||
| REVENUE | |||
| 2024 | |||
| SEWER REVENUE | |||
| SEWER CHARGES | $275,000.00 | ||
| SEWER NON-OPERATING | $- | ||
| STATE GRANT - CONSOL W | $- | ||
| INTEREST EARNED | $- | ||
| TOTAL SEWER: | $275,000.00 | ||
| BUDGET | |||
| EXPENDITURES | |||
| 2024 | |||
| SEWER EXPENDITURES | |||
| SEWER ADMINISTRATION | |||
| SALARIES | $74,000.00 | ||
| FICA | $5,700.00 | ||
| RETIREMENT | $2,800.00 | ||
| WORKERS COMPENSATION | $335.00 | ||
| HEALTH INSURANCE | $4,850.00 | ||
| UNEMPLOYMENT | $545.00 | ||
| SERVICES & FEES | $15,000.00 | ||
| REPAIRS & MAINTENANCE | $12,000.00 | ||
| SUPPLIES & MATERIALS | $4,000.00 | ||
| TRAVEL/CONTINUING ED | $- | ||
| UTILITY SERVICES | $2,000.00 | ||
| IMPROVEMENTS | $12,900.00 | ||
| MACHINERY & EQUIPMENT | $5,000.00 | ||
| COMPUTER SOFTWARE | $5,000.00 | ||
| DEPRECATION | $- | ||
| $144,130.00 | |||
| DEBT SERVICE | |||
| PRINCIPAL | $77,620.00 | ||
| INTEREST | $53,250.00 | ||
| $130,870.00 | |||
| OPERATING TRANSFERS OUT | |||
| OTHER | $- | ||
| $- | |||
| TOTAL SEWER EXPENDITURES: | $275,000.00 | ||
| ESTIMATED | |||
| REVENUE | |||
| 2024 | |||
| NATURAL GAS REVENUE | |||
| METERED SALES | $800,000.00 | ||
| MINIMUM CHARGES | $75,000.00 | ||
| HOOKUPS & INSTALLATION | $ 5,000.00 | ||
| NATURAL GAS LINE REPAIR | $- | ||
| OTHER | $- | ||
| TOTAL NATURAL GAS: | $880,000.00 | ||
| BUDGET | |||
| EXPENDITURE | |||
| 2024 | |||
| NATURAL GAS EXPENDITURE | |||
| NATURAL GAS ADMINISTRATION | |||
| SALARIES | $96,000.00 | ||
| FICA | $7,500.00 | ||
| RETIREMENT | $8,300.00 | ||
| WORKERS COMPENSATION | $313.00 | ||
| HEALTH INSURANCE | $25,000.00 | ||
| UNEMPLOYMENT | $500.00 | ||
| SERVICES & FEES | $45,000.00 | ||
| REPAIRS & MAINTENANCE | $20,000.00 | ||
| SUPPLIES & MATERIALS | $10,000.00 | ||
| TRAVEL/CONTINUING ED | $1,000.00 | ||
| UTLITY SERVICES | $1,000.00 | ||
| OTHER | $2,500.00 | ||
| IMPROVEMENTS | $20,000.00 | ||
| MACHINERY & EQUIPMENT | $- | ||
| COMPUTER SOFTWARE | $8,700.00 | ||
| DEPRECATION | $- | ||
| $245,813.00 | |||
| NATURAL GAS COLLECTION & DISTRIBUTION | |||
| SERVICES & FEES | $30,000.00 | ||
| SUPPLIES & MATERIALS-ENERGY | $600,000.00 | ||
| $630,000.00 | |||
| DEBT SERVICE | |||
| PRINCIPAL | $- | ||
| INTEREST | $- | ||
| $- | |||
| OPERATION TRANSFERS OUT | |||
| OTHER | $- | ||
| $- | |||
| TOTAL NATURAL GAS EXPENDITURES: | $875,813.00 | ||
| BUDGET | |||
| EXPENDITURES | |||
| 2024 | |||
| THIRD PENNY EXPENDITURES | |||
| PROMOTION OF THE CITY | |||
| SERVICES & FEES | $9,400.00 | ||
| GRANTS TO OTHER ENTITIES | $- | ||
| COMMERCIAL CLUB | $1,600.00 | ||
| BALL ASSOCIATION | $1,000.00 | ||
| FIREWORKS/JAYCEES | $- | ||
| TOTAL THIRD PENNY EXPENDITURES: | $12,000.00 | ||
| SECOND PENNY EXPENDITURES | |||
| ENGINEERING FUND | |||
| SERVICES & FEES | $60,000.00 | ||
| $60,000.00 | |||
| HIGHWAYS, STREETS, ROADWAYS | |||
| REPAIRS & MAINTENANCE | $275,000.00 | ||
| IMPROVEMENTS | $- | ||
| $275,000.00 | |||
| CAPITAL OUTLAY ACCUMULATIONS: | |||
| TOTAL SECOND PENNY EXPENDITURES: | $335,000.00 | ||
Adopted this 11th day of September 2023.
___________________________
Greg Beaner
Mayor, City of Garretson
(SEAL)
ATTEST:
____________________
Paetyn Dreckman
Municipal Finance Officer
New Business:
- Minnehaha County Sheriff’s Office Communications – Agreement allowing county sheriff’s office to place antenna and equipment for radio communication atop the city water tank. Beaner advised city attorney previously read over the document. Council discussion ensued. Hoskins motioned to approve the agreement with a second from Franka. 5 ayes, 0 nays, 1 absent. Motion passed.
- Leroy Austin – Sports Cabin Street Closure September 23rd – Austin requesting permission to close main avenue from 4th street corner to ally south of the post office from 3-11 pm Saturday September 23rd for Octoberfest. Council discussed. Godbey motioned to allow for street closure and Rotert seconded the motion. 5ayes, 0 nays, 1 absent. Motion passed.
- Royce’s Third Addition – 604 Essex Plat – plat presented to split current lot in half from north to south. The owner is building a duplex on the current lot and plans to sell each once it is completed. Franka motioned to approve the plat with a second from Hoskins. 5 ayes, 0 nays, 1 absent. Motion passed.
- SECOG Comprehensive Plan and Revised Municipal Code – Heygi presented the first draft of revised code and comprehensive plan to council. Advised council on how the process will work and what to expect. Council discussion ensued. No action taken.
- Internal Controls – Dreckman presented an internal control document as provided by auditors for the city. Document stating separation of duties among office staff and standards for money handling. Rotert motioned to approve document as presented with a second from Brown. 5 ayes, 0 nays, 1 absent. Motion passed.
- Tax Abatement – Council discussed reason for abatement request. Hoskins motioned to approve 2023-0218 with a second from Brown. 5 ayes, 0 nays, 1 absent. Motion passed. Franka motioned to approve 2023-0219 with a second from Godbey. 5 ayes, 0 nays, 1 absent. Motion passed.
Old Business: nothing to report.
Other Items Brought Before Council: none
7:25 PM Hoskins motioned to move into executive session for contract discussion and Rotert seconded the motion. 5 ayes, 0 nays, 1 absent. Motion passed.
Executive Session: Pursuant of SDCL 125-2 (1), (2), (3), (4), (5)
8:03PM Hoskins declared out of executive session.
8:04 PM Brown made a motion to adjourn. Rotert 2nd. 5 ayes, 0 nays,1 absent. Motion passed.
Meeting Adjourned.
________________________________
Greg Beaner, Mayor
ATTEST
________________________________________
Paetyn Dreckman
Finance Officer
(Unapproved)
Published at the total approximate cost of $89.48 and can be viewed for free at www.sdpublicnotices.com.
9-21-23-1tc
Minutes of the Garretson School Board for Sept. 11, 2023
SCHOOL BOARD MINUTES
Regular Meeting Garretson School District #49-4 6:00 p.m. September 11, 2023
Present: Board President Shannon Nordstrom, Board Vice President Andy Hulscher, Board Member Tana Clark, Board Member Wyatt Compton, Board Member Jodi Gloe, Superintendent Guy Johnson, & Business Manager Jacob Schweitzer. Others present: Elementary Principal Katie Hoekman, MS/HS Principal Chris McGregor, Jacki Liester, Garrick Moritz, Kathi Nolz, & Sherri Schoenfish.
At 6:01 p.m., the Board convened in the Library for its regular meeting of the Garretson School Board. All votes are unanimous, unless specifically noted in the minutes.
President Nordstrom led the Pledge of Allegiance and welcomed guests and visitors.
President Nordstrom called for any additions or corrections to the Board agenda. There were no additions or corrections presented.
There were no comments made during the Open Forum portion of the meeting.
Action 24-023: Motion by Gloe, second by Hulscher, to approve the agenda as presented. Motion carried.
Action 24-024: Motion by Hulscher, second by Clark, to approve the following consent agenda items as presented. Approval of July 17, 2023 regular board meeting minutes, approval of August 14, 2023 regular board meeting minutes, approval of August 29, 2023 special board meeting minutes, approval of payments for August 2023 claims, approval of the financial statements for August 2023, approval of August 2023 payroll, and approval of lane changes for Kelsey Buchholz (Masters +30, $55,023) and Lauren Stoterau (Masters, $51,912). Motion carried.
GARRETSON SCHOOL DISTRICT #49-4
CLAIMS PAID SEPTEMBER 11, 2023
GENERAL FUND
A-1 PUMPING & EXCAVATING, INC., PUMPING OF GREASE TRAP IN KITCHEN, $222.50; A-OX WELDING SUPPLY CO., INC., AG. CYLINDER RENTALS, $61.75; ALL AROUND WELDING, MISCELLANEOUS MAINTENANCE/REPAIRS, $1,075.00; ALLIANCE COMMUNICATIONS, SEPTEMBER 2023 INTERNET & PHONE SERVICES, $751.00; AMERICAN SCHOOL COUNSELOR ASSOCIATION, COUNSELOR MEMBERSHIPS, $387.00; AREA II SUPERINTENDENTS, 2023-2024 DUES, $175.00; ASSOCIATED SCHOOL BOARDS OF SOUTH DAKOTA, CONVENTION REGISTRATION/SCHOOL BOARD TRAINING, $1,487.00; BRANDON ACE HARDWARE, MAINTENANCE SUPPLIES, $14.99; BRIDGEWATER-EMERY SCHOOL DISTRICT #30-3, 2023 REGION 3B GOLF EXPENSES, $282.16; CAROLINA BIOLOGICAL SUPPLY CO., HIGH SCHOOL SCIENCE CLASS MATERIAL/SUPPLIES, $2,230.44; CARROLL INSTITUTE, SEPTEMBER 2023 CONTRACT, $768.00; CITY OF GARRETSON, GAS/SEWER/WATER, $860.78; CLIMATE SYSTEMS, INC., SYSTEM 1 MAINTENANCE/REPAIRS, $480.00; CORNBELT CONFERENCE, 2023 FOOTBALL DUES, $150.00; CULLIGAN WATER, PURIFIED SALT, $50.00; DAKOTA DATA SHRED, FILE SHREDDING, $85.12; ED VOTEK, HIGH SCHOOL SCIENCE CLASS SUPPLIES, $1,992.00; ELO CPA’S & ADVISORS, FISCAL YEAR 2022 AUDIT SERVICES, $7,950.00; GARRETSON FOOD CENTER, BOARD TRAINING SNACKS/IN-SERVICE BREAKFAST, $141.45; GARRETSON SCHOOL DISTRICT CUSTODIAL ACCOUNT, AUGUST 2023 IMPREST ACCOUNT REIMBURSEMENT, $12,870.80; GLENN, MEGAN, SOCCER OFFICIAL- 9/5/2023; $92.44; GUARANTEE ROOFING & SHEET METAL OF SOUTH DAKOTA, KITCHEN AREA ROOF REPAIRS, $422.14; HAUFF MID-AMERICA SPORTS, GOLF BAGS/SPORTS EQUIPMENT & SUPPLIES, $2,754.00; HEALTHEQUITY, HEALTH SAVINGS ACCOUNT CONTRIBUTIONS/FEES, $254.00; HILLYARD, CLEANING/MAINTENANCE SUPPLIES, $1,330.05; HOLMES MURPHY & ASSOCIATES, LLC, FISCAL YEAR 2024 BUSINESS MANAGER BOND, $350.00; HORACE MANN, JULY 2023 ADMIN. FEES/AUGUST 2023 PAYROLL ACH’S/FEES, $531.13; HOUGHTON MIFFLIN COMPANY, MIDDLE SCHOOL SCIENCE LAB SUPPLIES, $919.42; HOVDESTAD, NICOLE, SOCCER OFFICIAL- 9/5/2023, $97.92; INNOVATIVE OFFICE SOLUTIONS, LLC, CLASS & OFFICE SUPPLIES, $176.57; INTELLIPRO SECURITY, LLC, CENTRAL STATION ALARM MONITORING, $227.40; J.W. PEPPER & SON, INC., HIGH SCHOOL FALL & WINTER SHEET MUSIC, $29.95; KONE, INC., ELEVATOR MAINTENANCE COVERAGE- 9/2023-8/2024, $3,886.80; LACEY RENTALS, INC., PORTABLE RESTROOM RENTAL- CROSS COUNTRY MEET, $465.00; M. J. DALSIN, INC., LEAK REPAIR, $630.87; MCCOOK CENTRAL SCHOOL DISTRICT #43-7, CROSS COUNTRY MEET ENTRY FEE- 8/29/2023, $100.00; MEDICAID, FISCAL YEAR 2023 QUARTER 2 ADMIN. FEE, $133.48; OLSON’S PEST TECHNICIANS, BIMONTHLY PEST CONTROL SERVICES, $95.00; PERFORMANCE PRESS, INC., 3-PART LEAVE SLIPS/VISITOR STICKER BOOK, $205.38; PITNEY BOWES, POSTAGE, $511.11; RESTAURANT EQUIPMENT REPAIR, ICE MACHINE REPAIR, $510.78; RSCHOOLTODAY, ACTIVITY SCHEDULER- RENEWAL, $300.00; SANFORD HEALTH OCCUPATIONAL MEDICINE, DRUG & ALCOHOL PROGRAM ADMINISTRATION, $129.00; SCHOOL ADMINISTRATORS OF SOUTH DAKOTA, ARTIFICIAL INTELLIGENCE TRAINING/INSTRUCTIONAL LEADERSHIP TRAINING, $1,200.00; SCHOOL SPECIALTY, LLC, ART/CLASS SUPPLIES, $2,285.17; SCHOOLMATE, ELEMENTARY PLANNERS, $438.00; SCHROEDER, AMBER, ELEMENTARY CLASS SUPPLIES- REIMBURSEMENT, $50.00; SD ASSOCIATION OF AGRICULTURAL EDUCATORS, ROOMING FOR SDAAE/SDACTE CONFERENCE, $240.00; SD ASSOCIATION OF CAREER & TECHNICAL EDUCATION, CONFERENCE REGISTRATION, $622.00; SD COUNSELING ASSOCIATION, COUNSELOR MEMBERSHIPS, $230.00; SD UNITED SCHOOLS ASSOCIATION, 2023-2024 MEMBERSHIP DUES, $450.00; STURDEVANT’S AUTO PARTS, MAINTENANCE/TRANSPORTATION SUPPLIES, $275.60; VANDER WAAL, DERRICK, SOCCER OFFICIAL- 9/5/2023, $131.20; WAGEWORKS, AUGUST 2023 ACH FEES, $11,821.42; XCEL ENERGY, JUNE-JULY 2023 ELECTRICITY, $966.79;
TOTAL GENERAL FUND, $64,897.61
CAPITAL OUTLAY FUND
ACCESS SYSTEMS, SEPTEMBER 2023 SERVICES/PRINTER SERVICES, $793.70; CRETE PRO’S, INC., REPLACE & REPAIR CONCRETE, $19,930.65; GARRETSON SCHOOL DISTRICT CUSTODIAL ACCOUNT, AUGUST 2023 IMPREST ACCOUNT REIMBURSEMENT, $1,209.60; HILLYARD, VACUUM SWEEPER, $2,966.29; PITNEY BOWES, EQUIPMENT LEASE, $218.82; RESTAURANT EQUIPMENT REPAIR, REPLACE ICE MACHINE, $4,855.29; SAVVAS LEARNING COMPANY, LLC, HIGH SCHOOL INSTRUCTIONAL MATERIALS, $186.30; TIME MANAGEMENT SYSTEMS, INC., 2023-2024 ANNUAL SOFTWARE SUPPORT CONTRACT, $603.00;
TOTAL CAPITAL OUTLAY FUND, $30,763.65
SPECIAL EDUCATION FUND
GOODCARE, LLC, AUGUST 2023 OCCUPATIONAL/PHYSICAL THERAPY, $2,913.30; ISI, LLC, AUGUST 2023 INTERPRETER SERVICES, $1,250.00; PRAIRIE LAKES EDUCATIONAL COOPERATIVE, AUGUST 2023 SERVICES, $2,268.11; PRO-ED, INC., TESTING MATERIALS, $349.80; TEACHWELL SOLUTIONS, 2024 TRANSITION SERVICES, $19,370.00;
TOTAL SPECIAL EDUCATION FUND, $26,151.21
CAPITAL PROJECTS FUND
MAMMOTH SPORTS CONSTRUCTION, COMPLEX PROJECT- APPLICATION #5, $122,271.84;
TOTAL CAPITAL PROJECTS FUND, $122,271.84
FOOD SERVICE FUND
GENZLINGER, ROXANNE, LUNCH ACCOUNT REFUND, $78.94;
TOTAL FOOD SERVICE FUND, $78.94
TOTAL CLAIMS: $244,163.25
IMPREST CHECKS
AUGUST 2023
GENERAL FUND IMPREST CHECKS
BEELER, NATHAN, SOCCER OFFICIAL- 8/19/2023, $128.14; BENDT, BLAKE, SOCCER OFFICIAL- 8/24/2023, $152.44; CASH, SOCCER- MEAL MONEY- 8/11-8/12/2023, $822.00; CHRISTENSEN, JILL, VOLLEYBALL OFFICIAL- 8/22/2023, $124.28; DUNCANSON, BRIAN, SOCCER OFFICIAL- 8/24/2023, $132.24; GLENN, MEGAN, SOCCER OFFICIAL- 8/24/2023, $162.44; GOPHER, PHYSICAL EDUCATION CLASS EQUIPMENT/SUPPLIES, $3,554.60; HEISER, ERIC, SOCCER OFFICIAL- 8/19/2023, $92.44; MJOUN, KAMAL, SOCCER OFFICIAL- 8/19/2023, $193.02; NWEA, MAP TESTING/GROWTH, $6,597.50; PITNEY BOWES, INC., EQUIPMENT LEASE/INK CARTRIDGES/POSTAGE, $768.70; THIESEN, VICTORIA, VOLLEYBALL OFFICIAL- 8/22/2023, $143.00;
TOTAL GENERAL FUND IMPREST CHECKS, $12,870.80;
CAPITAL OUTLAY FUND IMPREST CHECKS
SAVVAS LEARNING COMPANY, LLC, INSTRUCTIONAL SOFTWARE, $1,209.60;
TOTAL CAPITAL OUTLAY FUND IMPREST CHECKS, $1,209.60;
TOTAL IMPREST CHECKS: $14,080.40
Financial Report
The Business Manager presented a financial report of cash balances, expenditures, and receipts for the month of August 2023 as listed below:
Cash Balances as of August 31, 2023: General Fund: $338,178.73; Capital Outlay Fund: $2,326,133.46; Special Education Fund: $196,359.38; Capital Projects Fund: $329,273.35; Food Service Fund: $277,624.54; Driver’s Education Fund: $10,212.22; Preschool Fund: ($10,764.12); Custodial Fund: $113,552.37.
Expenditures: General Fund: ACH Fees, $245.88; Claims, $144,740.49; Payroll, $269,383.46; Capital Outlay Fund: Claims, $89,181.87; Special Education Fund: Claims, $10,276.93; Payroll, $29,034.28; Capital Projects Fund: Claims, $373,984.26; Preschool Fund: Claims, $269.00; Payroll, $5,651.82; Custodial Fund: ACH Fees, $12,494.15; Claims, $73,729.57.
Receipts: General Fund: Local Sources, $77,420.84; Intermediate Sources, $1,190.09; State Sources, $180,894.15; Capital Outlay Fund: Local Sources, $5,865.51; Special Education Fund: Local Sources, $3,577.72; State Sources, $5,741.60; Food Service Fund: Local Sources, $30,394.72; Custodial Fund: Local Sources, $76,340.06.
Old Business:
Fiscal Year 2024 Budget
Action 24-025: Motion by Compton, second by Clark, to approve the fiscal year 2024 budget. Motion carried.
New Business:
There were no conflicts of interest.
Action 24-026: Motion by Hulscher, second by Clark, to adopt the supplemental budget and approve the contingency transfers for fiscal year 2023. Motion carried.
Action 24-027: Motion by Clark, second by Gloe, to approve the fiscal year 2022 Audit Report. Motion carried.
The following information items were presented to the Board; Policy BDDD: Quorum (new policy), Policy BDDF: Voting Method (new policy), and Policy KBAA: Public Records.
The First Readings of the following were presented to the Board as a part of the policy adoption process: Policy BDDH: Public Participation at Board Meetings (review), Policy JECAA: Admission of New Residents and Students from Unaccredited Schools (review), Policy JECAA-R: Placement of Students Who Have Attended an Unaccredited School or Alternative Program (delete), and Policy JECAA-E: Grade Placement Committee Report - Override Recommendation (delete).
There were no Second Readings.
Administration provided the Board with six administrative reports:
- Registration, Post-Secondary Planning, and Scholarship Prep Report - Principal McGregor presented information on registration, post-secondary planning, and scholarships.
- Classified Staffing Report - Administration presented the Board with a classified staffing report for the 2023-2024 school year.
- Superintendent’s Report - Superintendent Johnson gave a summary of class sizes in the district. He also informed the Board that a professional development committee would be starting soon.
- Prairie Lakes Educational Cooperative - No report.
- Elementary Principal/Curriculum Director’s Report - Principal Hoekman summarized homecoming week for the Board. She then informed them of the new principal’s professional development taking place September 13th, interim testing training for three teachers and herself September 15th, and the monthly area principal’s meeting September 21st. Principal Hoekman added that the area curriculum director’s zoom meeting was taking place September 12th and the Department of Education curriculum director zoom meeting was taking place September 14th. Lastly, she made the Board aware that she would be meeting with high school & middle school staff to begin defining curriculum needs for next school year, and that she would be working on the coming needs for implementing the new social studies standards throughout the school district.
- MS/HS Principal Report - Principal McGregor gave the Board a recap of homecoming week and thanked Garretson Food Center and Coca-Cola for donating to the hot dog feed and the Garretson American Legion Color Guard for leading the parade. He then informed the Board that four teachers and himself would be attending a workshop on artificial intelligence in Harrisburg on September 19th. Principal McGregor added that the district has been selected for NAEP testing for the 8th grade, and that it would take place on February 29th, 2024.
Action 24-028: Motion by Gloe, second by Hulscher, to go into executive session, pursuant to SDCL 1-25-2, subsection 1: A Personnel Matter. Motion carried. The Board entered executive session at 6:58 p.m.
President Nordstrom declared the Board out of executive session at 7:21 p.m.
Action 24-029: Motion by Hulscher, second by Clark, that the board hire an investigator for a personnel matter and authorize the board president to take other action as necessary to retain the resources needed to conduct the investigation, including an out of district designee or designees in the decision-making process, within applicable district policies. Motion carried.
Action 24-030: Motion by Gloe, second by Hulscher, to adjourn at 7:21 p.m. Motion carried.
Approved by the Garretson Board of Education this _____ day of _________, 2023.
Shannon Nordstrom,
Board President
Jacob Schweitzer,
Business Manager
Published at the total approximate cost of $150.17 and can be viewed for free at www.sdpublicnotices.com.
9-21-23-1tc
NOTICE OF PUBLIC MEETING MINNEHAHA COUNTY 5-YEAR TRANSPORTATION AND BRIDGE
IMPROVEMENT PLAN
Notice is hereby given that a public meeting will be held at the Minnehaha County Highway Department located at 2124 E 60th St North, Sioux Falls SD, between 5:30 and 6:30 pm on Tuesday, October 3rd, 2023. The purpose of the meeting is to review and solicit comments on the Minnehaha County 5-Year Transportation and Bridge Improvement Plan.
Meeting Assistance: Accommodations for the meeting will be provided for persons with disabilities upon request. Please contact the Minnehaha County Highway Department at (605) 367-4316 (voice or TDD) 48 hours in advance of the meeting.
Dated this 13th day of September, 2023.
Leah Anderson
County Auditor
Published at the total approximate cost of $9.59 free at www.sdpublicnotices.com.
9-21-23-1tc
